Use Gantt Charts in Google Sheets | 2022 Detailed Guide ๐Ÿ“œ

Use Gantt Charts in Google Sheets | 2022 Detailed Guide ๐Ÿ“œ
Reading Time: 4 minutes
Creating Gantt charts in Google Sheets

Introduction to Gantt Charts in Google Sheets

A Gantt Chart is a horizontally laid bar chart that contains information about the schedule of a project. A Gantt Chart represents the project schedule in the form of small tasks displayed against some time duration. Hence Gantt Charts in Google Sheets can be used to visualize project schedules, monitor the project progress and also share the information with the involved team members.  

Project Managers use Gantt Charts in Google Sheets extensively to plan and manage workstreams across various ongoing business processes. Gantt Charts in Google Sheets are also especially useful to easily find bottlenecks that could impede a project’s progress in Agile projects.

Example Data

The below spreadsheet consists of the following project data details- 

  • Task 
  • Start Date
  • End Date
Tasks involved in completing a project along with their start and end dates.
Fig 1: Example Data

Calculating Task Duration 

Some additional information such as Start on Day and Task Duration are needed to create Gantt Charts in Google Sheets. These can be calculated using the start and end dates from the previous spreadsheet. 

Start on Day– This is the difference between the start date of any given task and that of the first task. I have used the following formula to calculate this value- 

=int(B2) – int($B$2)

Duration– Duration refers to the number of days required to complete a task. The following formula can be sued to calculator this value- 

=( int(C2) – int($B$2) ) – ( int(B2) – int($B$2) )

Calculating the duration of each task.
Fig 2: Calculating Task Duration

Creating Gantt Charts in Google Sheets in 3 Steps

Step 1: Select the data

First, let’s select the data for which we want to create the Gantt Chart. 

Select data to prepare Gantt chart.
Fig 3: Select Data

Step 2: Insert Chart

After selecting the data, click on Insert -> Chart

Choose the Chart option after clicking on Insert tab.
Fig 4: Insert Chart

As you can see in the figure below, a Stacked Bar Chart appears on the screen. 

Stacked bar chart is displayed
Fig 5: Stacked Bar Chart is displayed

Step 3: Converting Stacked bar chart to Gantt Chart

Under the Series section of the Customize tab in the Chart Editor, select Start on Day from the drop-down menu and change the Fill opacity from 100% to 0%. Your Gantt Chart is now ready and looks like this. 

Gantt chart for the given example data
Fig 6: Gantt Chart for the given example data

Changing the Chart title 

To change the title of your Gantt Chart head over to the Chart and axis title section under the Customize tab of the Chart Editor. Input the new chart title in the text input box. I have specified the new chart title as Gantt Chart in this case. As you can see in the figure shown below, the new chart title gets displayed. 

Changing the title of the Gantt chart
Fig 7: Changing the chart title

Customizing Gantt Charts in Google Sheets

In order to make any customizations in the Waterfall chart, head over to the Customise tab in the Chart Editor. 

As shown in the figure below, here you will find the following options- 

  • Chart style: This option allows you to change the chart colour, font style, add or edit connector lines etc.  
  • Chart & axis titles: You can add titles to the chart and axis using this option. 
  • Series: You can format the chart data labels using this option.
  • Legend: Changes the position of your chart.
  • Horizontal axis: This allows you to edit the chartโ€™s horizontal axis. 
  • Vertical axis: This allows you to make changes in the chartโ€™s vertical axis. 
  • Gridlines: This option allows you to add and edit grid lines in the chart. 
Use Customize tab to make any modifications in the Gantt chart
Fig 8: Customize tab

See Also